Physical Therapy Billing: How to Create Your Own In-House Medical Billing and Coding Service

Physical Therapy Billing: How to Create Your Own In-House Medical Billing and Coding Service

If you want to save money by creating your own in-house medical billing and coding services without affecting too much time of your staff’s workflow, then this article will walk you through the process.

physical therapy billing softwareFor a small private practice, hiring a contractor to handle physical therapy billing and coding can take a lot of the set-up and training costs away from the practice.

The process of physical therapy billing is simplified and you know that the individual or company that you hire is invested in getting good results on your behalf.

But at some point, you will want your practice to graduate to the next level of efficiency and self-sufficiency. That’s when you’ll decide that your physical therapy billing and coding should happen in-house.

Greater Control

The main reason that having the physical therapy billing staff in-house is preferable is that physical therapy management will have greater control over the revenue cycle and revenue cycle management.

If the billing company is inefficient in any way, there will be no way to find out why and there will certainly be no way to make improvements. At a certain capacity, being able to periodically review the revenue cycle is a very big advantage.

Tools Exists, It’s Time to Use Them 

And with the existing tools today, there’s no reason not to take control of your own revenue cycle. Creating your own in-house physical therapy billing and coding service is as simple as purchasing and implementing a fully-integrated physical therapy EMR.

As you probably know, there are some more details to consider, such as how to go forward with implementation so that the process is successful. But with an implementation plan and proper preparation of staff, a good EMR will change your revenue stream for the better.

Physical Therapy Billing Role

Physical therapy billing and management involves a lot of big picture viewpoints. You’ve got to be able to see how a small change to one staff member’s workflow will affect the entire office.

physical therapy billing serviceYou’ve also got to be able to identify inefficiencies that are worth tackling with an EMR, and those that are better tackled with a bit more training and some positive reinforcement.

With an EMR, you can streamline the billing and coding process so that when a clinician enters notes, they do so directly into the system.

They can choose from a drop-down menu and their choices will make physical therapy coding automated.

The job of physical therapy billing will change from a process of looking up information, filling out forms, and reviewing hand-written clinician notes, and become a process of quick reviews of fully-automated claims ready for submission.

You can make the entire process of physical therapy billing more procedural, with most of the work focused on entering contract details from insurance companies and details of a treatment plan for each patient. That one-time entry for each patient creates an automated physical therapy billing process.

The cost of having your own in-house medical billing and coding service becomes significantly lower. And the benefits of having control over the revenue cycle will allow your staff to make adjustments which will improve efficiency and productivity even further.

Physical Therapy Software: The Benefits of EMR in a Physical Therapy Private Practice

Physical Therapy Software: The Benefits of EMR in a Physical Therapy Private Practice

Electronic medical records (EMRs) are becoming a commonplace in all private practices. Nitin Chhoda shares the benefits of using EMR, how to find the right one that can save time, improve quality of patient care and help the practice owner live a life of freedom and independence.

physical therapy software documentationMuch has been written about the benefits of physical therapy software automation, but the advantages extend far beyond savings and increased efficiency for private practice owners.

Electronic medical records (EMRs) provide the technology for patients and therapists to connect and manage care no matter where they travel.

Veteran’s hospitals have been using a form of EMR for years to coordinate patient care more effectively and physical therapy practices can now share in the bounty.

The Advantages of EMR

EMRs offer electronic billing options that can make the difference between a practice thriving or simply surviving. Therapists will see a quicker return on reimbursements for greater cash flow with electronic billing, allowing them to manage their clinics with greater physical therapy software accuracy and profitability.

Practice owners can easily ascertain where the bulk of their revenues are originating, allowing them to contract with the best payers.

While the majority of physical therapists won’t see a natural disaster on the scale of raging wildfires, deadly twisters or Hurricane Katrina, all those events amply demonstrate the need for physical therapy software automation. There’s no need to rely on a patient’s traumatized memory to recall injuries, medications and past procedures.

EMRs can be used to access essential health information from anywhere an Internet connection is available. They effectively speak for patients when they’re unable to communicate for themselves.

EMRs provide continuity of physical therapy software service in the event that a therapist retires, moves or dies. Paper records can become lost, misplaced or destroyed, but electronic data provides a permanent record that can be accessed anytime.

More Benefits of EMR Defined

An EMR patient portal gives clients access to their personal health records and test results, allowing physical therapy software clients to take a more active role in their health care.

Therapists that employ an EMR will quickly discover the savings available with physical therapy software automation. They save on paper and folders, space requirements for housing reams of documents, and the time necessary for staff to file them. EMRs can be established to operate from laptops or tablets for maximum efficiency.

Cloud-based EMRs enable multiple healthcare providers to view a patient’s record at the same time for coordination of care. An EMR for physical therapy software can be used for educational purposes to explain procedures and impress upon clients the importance of their treatment and the intricacies of their condition.

Prescriptions and refills can be submitted online, appointments scheduled and forms completed.

Automation Can Save You Time

Physical therapy software automates many of the tasks that can take hours to complete by hand. Therapists can include notes within the EMR, eliminating the need to decipher handwritten notations made on the fly, reducing the possibility of errors, reimbursement denials and paybacks.

physical therapy software EMREMRs integrate easily with existing office systems for communications and marketing, including Clinical Contact and Therapy Newsletter.

Physical therapy automation software streamlines office processes and procedures, allowing practice owners to offer an elevated level of care and access to patients.

The adoption of an integrated tablet-based EMR will make physical therapy practices more efficient and profitable. They open up numerous possibilities for the future, from online diagnostic software to specialized apps.

Physical therapy software automation will facilitate research and collaboration among professionals. EMRs are setting the standard for a new age of patient care and the way medicine is practiced.

Physical Therapy Management: Importance of Technology and Automation for the New Economy Practice

Physical Therapy Management: Importance of Technology and Automation for the New Economy Practice

Nitin Chhoda discusses the importance of an automated electronic medical records software to streamline and automate the ‘drivers’ of your practice. These include marketing, documentation, coding and billing.

physical therapy management softwareToday’s society is a high-stress environment with a myriad of ways for injuries to occur that require the services of a physical therapist.

To meet the needs of a burgeoning clientele, physical therapy management must include office systems and automation to provide better patient care, control costs, increase revenues, and market practices efficiently.

Learn to Coordinate Physical Therapy Information from Other Sources

The day of the single healthcare provider is over. Today’s patient receives treatments from multiple providers and consumes a multitude of prescriptions.

The need to coordinate, as part of physical therapy management, of information from numerous sources is obvious, and electronic medical record (EMR) systems simplify the process for fewer errors, more effective treatments, less waste and faster payments.

Any therapist evaluating an EMR should choose one that allows for the exchange of information with other patient-centered care facilities.

Extreme sports and amusements, an aging population, and healthcare reform present an increased need for therapists to automate as many low-dollar activities as possible. Web-based EMRs provide the means for therapists to control labor costs, schedule staff, purchase equipment, and plan expansions.

The Role of Having a Physical Therapy Software

Physical therapy management EMRs provide metrics and analytics that assist therapists to define where marketing campaigns should be implemented for the highest return on investment and where referrals are originating.

Physical therapy management software allows information to be updated once, used in a variety of ways, and is available to other authorized professionals who require access. Data can be used to track patient progress, educate clients and manage better treatment outcomes.

Information contained within an EMR provides therapists with a powerful tool for reporting statistics, creating new and innovative treatments and providing data for the public good.

Use Electronic Medical Records or EMR

Electronic medical records utilize the latest physical therapy management technology to facilitate reimbursements through electronic billing for better cash flow, while reducing the instance of paybacks and denials. Web-based systems provide instant access to everything from patient records to billing from any location equipped with an Internet connection.

EMRs can be installed on laptops or the iPad and are compatible with Windows and Mac operating systems.

physical therapy management programsEMRs are positioned to become the norm for physical therapy management, providing essential automation for the 21st century practice.

Why Use EMR Technology?

Enhanced patient care, quicker reimbursements and more efficient physical therapy management allows practice owners to gain better control over every aspect of their clinic for greater profitability.

The technology is available and there’s no logical reason not to employ it to benefit physical therapy management. The systems handle low-dollar activities, allowing therapists to concentrate on innovative treatments, better patient care and future financial planning to establish their personal income goals.

Physical Therapy Software: Adoption of an Integrated Tablet-Based EMR in Your Practice

Physical Therapy Software: Adoption of an Integrated Tablet-Based EMR in Your Practice

It’s not enough for an EMR to be web-based, it needs to be tablet-based. Although the two terms seem synonymous, Nitin Chhoda explains the important difference between the two, and what it means to your practice.

physical therapy billing softwareAdopting an EMR is beneficial for patients and physical therapists, but simply collecting information without being able to share among medical professionals defeats the spirit and purpose of physical therapy software automation.

The American Physical Therapy Association has set forth a vision that allows therapists to treat clients across multiple health care settings and a tablet-based EMR will help make that goal a reality.

What is a Web-Based EMR?

A web-based physical therapy software EMR enables therapists to document patient visits, add notes and create billing, all in the moment. There’s no need to go back later to enter data or decipher hastily scribbled notations.

Records are secure, yet available to multiple providers at the same time to better coordinate treatment. EMRs can scan, digitize and sort information much faster than staff. Documents, photos, test results and x-rays are easily added to become part of the patient’s permanent health record.

Why Web-Based EMR?

Web-based physical therapy software EMRs allow for real time communication between medical professionals when consultations are required, using traditional email, video, podcasts and Skype. Patient information can be retrieved from any location equipped with an Internet connection, an important feature for the future of physical therapy. It’s an essential function for therapists that provide treatment outside the clinical setting.

A web-based EMR increases access to physical therapy services in venues ranging from home visits and senior centers to spas and corporate wellness programs.

Physical therapy software and practices are evolving in how they deliver services and EMRs will play a key role.

Integrating Web-Based EMR to a Tablet Device

Physical therapy software automation can be deployed from a variety of tablet devices, offering a lightweight and portable solution. Touchscreen interfaces allow therapists to enter data efficiently to reduce errors and reimbursement denials.

Custom forms can be developed to fit the needs of individual clinics. There’s no need for practice owners to install, maintain or host software systems on-site with a web-based system. Authorized users simply log in and access the required data.

Tablet-Based EMR Is Flexible

physical therapy software documentationThe flexibility of tablet-based EMR systems allows therapists to integrate them easily with existing physical therapy software for additional value. They facilitate communications between patients and therapists.

In the office, tablet-based systems enable therapists to utilize photos and videos to help educate patients about their conditions and treatments.

Therapists can access any number of websites for information helpful for patients and make copies of pertinent information for clients to take with them.

Physical Therapy Software: EMR Adoption, Selection and Implementation Checklist

Physical Therapy Software: EMR Adoption, Selection and Implementation Checklist

Nitin Chhoda reveals the key factors to consider before adopting and implementing an EMR system in your practice with a simple, easy to follow blueprint.

physical therapy software reviewsAdoption of a physical therapy software like EMR shouldn’t be done in haste or therapists may find themselves repenting at leisure and regretting their choice of an EMR.

There are literally hundreds of physical therapy software EMR systems, most of which are designed with hospitals and physicians as the primary users.

Make Your Physical Therapy Software Unique

Physical therapy practices have unique needs and it’s imperative that therapists implement an EMR specifically developed for a physical therapy practice.

Before selecting any physical therapy software for EMR, therapists must first define their individual needs, decide what they want a physical therapy software system to accomplish, and determine how their requirements may change in the future.

Therapists should utilize due diligence and thoroughly research the EMR systems they believe best for their practice.

Checklist for EMR Selection

The following is a checklist of features clinic owners should look for in an EMR for maximum efficiency, enhanced patient care and increased practice profitability.

  • Created specifically for physical therapy practices;
  • Intuitive and user-friendly interface for therapists and staff;
  • Patient portal to schedule appointments, complete forms and request information;
  • Ability to create and scan in documents, post test results and submit prescriptions;
  • Electronic billing;
  • Web-based physical therapy software service for access from any location with an Internet connection;
  • Accommodates special privacy protections by patients;

  • Create printed copies of records when valid requests are received;
  • Communicate and share records with other medical professionals when needed;
  • Offers password protected access and encryption of data;
  • Ability to include notations and create custom forms;
  • Integrates with existing office systems;
  • Comprehensive physical therapy software back-up options;
  • Meets Meaningful Use objectives;
  • 24/7 vendor support, updates, bug fixes, staff training, and recovery tools

physical therapy scheduling softwareHow An EMR System Can Affect Your Practice

An EMR changes the way staff conduct daily tasks and they’ll need sufficient time to become familiar with the new system, implement modules gradually, but establish a timetable for integration.

It’s helpful to assemble a team to answer questions and offer assistance when problems arise.

Transitioning to any new physical therapy software system will cause some disruptions and delays. Practice owners will need to exercise patience throughout the process and remember that implementing features gradually allows staff to retain more of what they’re learning.

Schedule Staff Training Wisely

It may seem counterproductive, but many practices can benefit from light scheduling during the initial training phase and closing the practice on the day of installation. Begin having staff use the new physical therapy software system as soon as possible and avoid long periods between training sessions.

The adoption, selection and implementation of an EMR can be accomplished smoothly and efficiently with sufficient preparation.

Everyone learns at a different pace and retains knowledge at varying levels. A physical therapy software like EMR provides greater flexibility within all facets of the practice and clinic owners will soon see an increase in productivity.

Physical Therapy Documentation: Distinctions Between Web-Based Versus Server-Based EMR Systems

Physical Therapy Documentation: Distinctions Between Web-Based Versus Server-Based EMR Systems

Web-based and server-based EMR systems are the two options in physical therapy documentation software. Nitin Chhoda discussess the advantages and disadvantages of both options and helps you decide which type of EMR is best for you.

physical therapy documentation professionalsThere’s been a lot of confusion and indecision among physical therapists about which type of EMR to implement.

Therapists can choose from a web-based or server-based EMR. Both can be pricy, but practice owners should be aware that there are free EMR physical therapy documentation software programs available.

They’re customizable, created by and for physical therapists, and feature an array of the most highly sought functionalities by clinic owners.

Whether web-based or server-based, physical therapy documentation software purchased from a vendor can be extremely expensive and require exorbitant monthly fees to pay for the vendor’s sophisticated and extensive data center.

Server-Based Versus Web-Based

A server-based system is housed on-site at the clinic. It doesn’t rely upon an Internet connection to access data, but remote access can be limited, necessitating establishment of an expensive WAN network.

A web-based physical therapy documentation system is hosted by a vendor and information can be accessed anywhere in the world where an Internet connection is available.

With a server-based system, therapists have more control of the overall data within the physical therapy documentation system. But with that control comes all the responsibility and cost of updating servers, backing up data, ensuring the security of patient information and remaining in compliance.

The cost of maintaining databases, workstation and networking within the office is also at the discretion of the clinic owner.

A web-based EMR dramatically reduces the cost of set up, maintenance, upgrades and IT support. Physical therapy documentation training is provided and a higher level of security can be achieved.

physical therapy documentation templatesA high-speed Internet connection will be required for both options, but with a server-based EMR, connectivity is confined to the speed of hospitals, labs and other professionals with which the practice is communicating.

Connectivity Interval

Either physical therapy documentation system can be affected by lag and latency during peak “rush hours” online when students arrive home to visit on Facebook and view YouTube videos.

Customization of forms and documents is an essential feature of any EMR and a server-based system can allow for extensive changes and customization of processes to meet the individual needs of a practice.

Many web-based EMRs type of physical therapy documentation aren’t conducive to changes or customization. They can intrude upon and affect the way therapists operate their clinics, making it imperative to implement an EMR specifically designed for physical therapy practices.

Weighing Your Practice Needs Are Very Important

Both server-based and web-based physical therapy documentation systems encompass a variety of features beneficial to a practice. Clinic owners must weigh the advantages of maintaining control over their EMR with shouldering the entire burden of cost and security.

Those who opt for a web-based EMR enjoy training, enhanced security and anywhere access, but speed can be limited during peak usage hours and by the abilities of connected EMRs. Confusion over the type of EMR to deploy has led many clinic owners to hesitate and delay implementing physical therapy documentation software.

EMRs provide the means to increase the efficiency and profitability of any practice with electronic bill submissions and marketing analytics.

Both types of EMRs also support patient portals that assist clients in scheduling appointments, requesting refills, viewing test results, and completing forms, encouraging clients to take a more active role in their healthcare.