Did you know that electronic medical records can not only make the documentation process faster but they can also help to monitor staff productivity?
Critical business metrics (time in / time out, number of patients seen, number of units billed) can give the practice owner important insight on how to improve the business more and increase profitability.An efficient practice is a productive practice, and one that’s able to treat more patients, expand and prosper. The key to that dream clinic is an EMR or electronic medical records system.
The system has a number of functionalities to help clinicians monitor the productivity of every staff member, identify problem areas or processes, and improve productivity throughout the clinic.
To maintain a steady cash flow within the clinic, practice owners must ensure that each staff member is seeing as many patients as possible each day, but without sacrificing the quality of care provided to each client.
Electronic Medical Record
An EMR can include date and time stamps, or a handwritten copy of the attending therapist or staff member, allowing practice owners to monitor how many patients each staff member is seeing and how much time they’re investing in each.
It’s imperative that practice owners implement an EMR specifically developed for a physical therapy clinic. It will contain the crucial elements needed by the practice and offer customization options that reflect the way the clinic is operated.
Following the implementation of an EMR, it’s normal for productivity to decrease as staff members become familiar with the new system. Speed and efficiency will increase the more they use the system.
The Greatest Challenges
Loss of productivity is one of the greatest challenges facing clinic owners. The problem may be staff members who are stealing time from the practice with extended breaks or lackluster performance, or the problem could lay within the office processes.
An EMR will provide the information needed for practitioners to pinpoint problem areas and take steps to effect improvement. Staffing requirements change as practices grow and an EMR provides clinicians with the information needed for the strategic allocation of employees.
Practice owners strive to maintain a full patient schedule, but some clients may require more involved treatments that are time intensive or there may be an increased need for specific services at certain times of the day.
All of those types of statistics are readily available with an EMR, allowing practitioners to schedule staff for optimum effect or terminate redundant employees. Improving on staff productivity isn’t confined to therapists within the clinic.
An EMR provides the tools to monitor and improve upon billing, coding and reimbursements, along with scheduling and communicating with patients.
Practitioners who have implemented an EMR can coordinate efforts with other healthcare providers to eliminate information gaps or duplication of tests that delays treatment.EMR Must Be Fully Understand
Many therapists fear the loss of productivity that immediately follows the implementation of an EMR without fully understanding the benefits to be had once employees are trained in the system.
An EMR offers metrics to identify the most productive employees and areas within the practice where processes and workflow can be improved.
Identifying problem staff and more efficient ways to operate the practice results in significant savings and greater revenues for therapists who want their clinics to grow, prosper and thrive.
EMRs increase profits, efficiency, documentation and staff productivity throughout the practice. An integrated EMR represents a major change for any clinic and provides practitioners with the tools needed to streamline their business, monitor and improve staff productivity, control employee costs and increase revenues within the 21st century practice.